WORL A/AA League

Minutes from September 9, 2008

Optimist Hall, Dorchester 7:30.

Meeting called to order at 7:35 by Peter Westelaken.

1. Roll Call – All Associations present except for: Goderich, Owen Sound, and Hanover. Regrets: Tania Petit Tracey

2. No additions to the agenda.

3. Introductions of the 08/09 WORL Executive Officers

Additions:

• Scheduler: Forest to oversee

• Tween Convenor – Bob Bryant, Chatham

• Junior Convenor – Gary Ryan, Stratford

• Belle Convenor – Mike Reid, Waterloo

• Open Convenor – Paul Smith, St. Mary’s

4. Championship banners presented for the 07-08 Season.

5. Motion to accept Minutes from May 14, 2008

Elora Fergus/Kitchener . . . carried

6. A – Team Declaration for the 08-09 Season.

The following Provincial A teams have been declared:

Provincial Petite: Chatham; Elora Fergus; Exeter, Forest; Guelph, Kitchener; London; Mitchell; Waterloo

Tween A: Chatham; Forest; London; St. Clements; St. Mary’s; Waterloo

Junior A: Chatham; Elora Fergus; Guelph; London; St. Mary’s; St. Thomas; Waterloo

Belle A: Chatham; Elora Fergus; Exeter; London; St. Thomas

Open A: London; Stratford; Waterloo 1; Waterloo 2; University of Guelph

Peter listed each player on the above rosters that are from outside of the respective association to see if there were any conflicts – none was noted.

If roster is not complete, complete asap and forward Peter the information.

Open discussion regarding A teams:

• Question from Forest regarding player movement – directed to speak to Keith offline.

• Stewart Findlater asked for clarification from WR on the release policy. This is a WR Executive issue.

• Still issues regarding player movement and player releases. The following should be reviewed throughout the season:

  • Releases out of Association to play at a higher level.

  • Penalties in place for players avoiding the processes in place and join the process after teams formed.

  • If the Associations have to commit to AA team players, should the AA players have the same commitment?

  • Fringe Associations – how can we help the fringe associations creating and keeping teams/players?

  • A tryout timing was difficult in August due to holidays and Eagle Lake

• A teams can be bumped to AA – process involved and is an ORA G&T issue.

• WORL Process – Peter emphasized that the League has recently enforced the processes in place. The League will be taking more control than in the past, instead of the parents/players/coaches taking control. Policies, Procedures and Guidelines will be followed.

Provincial AA teams for 08/09 Season

Tween AA: Dorchester; Elora Fergus; Guelph; London; Waterloo

Junior AA: Exeter; London; St. Clement’s; Waterloo

Belle AA: Dorchester; Guelph, Stratford

8. Treasurer’s Report: bills forthcoming to Associations - $125.00 per team. Balance is $165.00 Motion to accept report: Kitchener/Mitchell . . carried.

9. Western Region Chair Report: no report

10. Elite Report – no report

• Coaching report – Rule change year – every Coach or Assistant Coach must attend clinic – to be held in Waterloo and London. See the website for more information.

• New rules posted regarding coaching certification – see the website for more info

• Shot clocks – currently being serviced except for 1.

11. Scheduler’s Report: It was decided that each division will be responsible for the development of the schedule.

Worl Scheduling Format for the 2008/2009 Season

Schedulers

Petite – Shirley Verhoeve (Mitchell)

Tween – Bob Bryant (Chatham)

Junior – Karen Lawrence (Kitchener)

Belle & Open – Craig Richardson (Guelph)

Curfews for teams

The games must be scheduled so that the players can arrive into their association boundaries by no later than the following times on school nights (which would include Sunday night games):

Petites & Tweens – 9:00pm

Juniors & Belles – 11:00pm

Deadlines for Scheduling

1. Friday, September 12 – All ice times, black out dates and tournaments your teams are intending on entering must be submitted by all associations to WORL no later than 11:59pm on Friday, September 12. Specific ice times must be allocated to each team in your association. (they can be emailed to Peter Westelaken)

2. Sunday, September 21 – Draft schedule to be completed and posted no later than Sunday, September 21.

3. Thursday, September 25 – Comments/Concerns on draft schedule to be submitted to schedulers no later than Thursday, September 25.

4. Sunday, September 28 – Final Schedule posted on website.

Parameters for Scheduling

No games involving AA teams shall be scheduled after Sunday, March 1, 2009.

No games involving A teams shall be scheduled after Sunday, March 8, 2009.

Western Region Preliminaries for A and AA teams

AA teams – February 6th to 8^th in Guelph.

A teams – TBA

Divisional Game Format for Schedule

Petite

East – Elora Fergus, Guelph, Kitchener, Waterloo

West – Chatham, Exeter, Forest, London, Mitchell

# of games

East West

All teams play each other 2 times (home & home) 16 16

West vs West – 4 opponents x 1 game 4

East vs East – 1^st & 2^nd play home & home

3^rd & 4^th play home & home 4

Total games 20 20

Tween A

Chatham, Forest, London, St.Clements, St.Marys, Waterloo

All teams play each other 4 games (2 at home, 2 away) for a total of 20 games (5 opponents x 4 games).

Tween AA

Dorchester, Elora Fergus, Guelph, London, Waterloo

All teams play each other 5 games (2 at home, 2 away, plus one) for a total of 20 games (4 opponents x 5 games).

Junior A

East – Elora Fergus, Guelph, Waterloo

West – Chatham, London, St.Marys, St.Thomas

# of games

East West

All teams play each other 3 times 18 18

East vs East – 2 opponents x 1 game 2

West vs West – 1^st & 2^nd play home & home

3^rd & 4^th play home & home 2

Total games 20 20

Junior AA and Belle A

Junior AA – Exeter, London, St.Clements, Waterloo

Belle A - Chatham, Elora Fergus, Exeter, London, St. Thomas

# of games

JAA BA

All teams play each other 2 times (home & home) 16 16

Junior AA vs Junior AA 3 opponents x 1 game 3

Belle A vs Belle A – 4 opponents x 1 game 4

Total games 19 20

Belle AA and Open A

Belle AA – Dorchester, Guelph, Stratford

Open A – London, Stratford, Waterloo1, Waterloo2, University of Guelph

# of games

BAA OA

All teams play each other 2 times (home & home) 14 14

Belle AA vs Belle AA 2 opponents x 2 games 4

Open A vs Open A – 4 opponents x 1 game 4

Total games 18 18

11. Referee In Chief Report – no report

13. G&T Report:

• No host yet for A prelims. Let Keith and Janet know if you are interested in hosting no later than September 16^th.

• Wildcard deadline amended to 3 weeks prior to start of your Provincials

• Wildcard formulas have not changed

• Ensure your team contact email address is functional and is checked on a regular basis. If you change your contact info, let Peter, Janet and Keith know.

• Hudson Travel in charge of accommodation for both events. There will be a cap on the number of rooms you can book for each team – cap will be 18 rooms.

• Two Team Agreements now goes through both Membership Services and G&T.

• Provincial Intent to Proceed – deadline is November 15^th and must be accompanied by the fee of $1100.00.

• Games are not to start without valid bench staff. Fully qualified female of some sort on the bench.

• Open A – non playing fully qualified bench staff member.

• 10 teams max in each division (Tween and up) for Provincials

• Provincial Petite – as many as possible – unsure of split yet.

Number of Teams in the Province: (NE and NW not complete yet)

Provincial Petite 31-34

Tween A 22

Tween AA 13

Junior A 20

Junior AA 12

Belle A 18

Belle AA 11

Open A 16-17 (not including Eastern)

Open AA 6

14. Webmaster Report - none

15. Formation of Ad Hoc Committee to update WORL rule – tabled

15. New Business – none

15. Date of Next Meeting:

October 7, 2008 7:30 pm Optimist Hall, Dorchester

December 9, 2008 7:30pm Optimist Hall, Dorchester